Polk County Property Appraiser POLK COUNTY PROPERTY APPRAISER 2025 Data Sharing and Usage Agreement (Enter Agency Name) Crosswinds East Community Development District FS 119.071 FS 282.3185 FS 501.171 This Data Sharing and Usage Agreement, hereinafter referred to as “Agreement,” establishes the terms and conditions under which the _________________________________________________________________________ hereinafter referred to as “agency,” can acquire and use Polk County Property Appraiser data that is exempt from Public Records disclosure as defined in FS 119.071. In accordance with the terms and conditions of this Agreement, the agency agrees to protect confidential data in accordance with FS 282.3185 and FS 501.171 and adhere to the standards set forth within these statutes. For the purposes of this Agreement, all data is provided. It is the responsibility of the agency to apply all statutory guidelines relative to confidentiality and personal identifying information. The confidentiality of personal identifying information including: names, mailing address and OR Book and Pages pertaining to parcels owned by individuals that have received exempt / confidential status, hereinafter referred to as “confidential data,” will be protected as follows: 1. The agency will not release confidential data that may reveal identifying information of individuals exempted from Public Records disclosure. 2. The agency will not present the confidential data in the results of data analysis (including maps) in any manner that would reveal personal identifying information of individuals exempted from Public Records disclosure. 3. The agency shall comply with all state laws and regulations governing the confidentiality and exempt status of personal identifying and location information that is the subject of this Agreement. 4. The agency shall ensure any employee granted access to confidential data is subject to the terms and conditions of this Agreement. 5. The agency shall ensure any third party granted access to confidential data is subject to the terms and conditions of this Agreement. Acceptance of these terms must be provided in writing to the agency by the third party before personal identifying information is released. 6. The agency agrees to comply with all regulations for the security of confidential personal information as defined in FS 501.171 . 7. The agency, when defined as “local government” by FS 282.3185 , is required to adhere to all cybersecurity guidelines when in possession of data provided or obtained from the Polk County Property Appraiser. The term of this Agreement shall commence on January 1, 2025, and shall run until December 31, 2025, the date of signature by the parties notwithstanding. This Agreement shall not automatically renew. A new agreement will be provided annually to ensure all responsible parties are aware of and maintain the terms and conditions of this Data Sharing and Usage Agreement. In witness of their agreement to the terms above, the parties or their authorized agents hereby affix their signatures. POLK COUNTY PROPERTY APPRAISER Signature: Marsha Faux Signature Print: Title: Date: Agency: (Enter Agency Name) Crosswinds East Community Development District Signature: Print: (Print Name) Title: (Title) Chairperson Date: (Enter Today's Date Here) Please email the signed agreement to pataxroll@polk-county.net . This Agreement made and entered into on Monday, January 13, 2025 by and between the Crosswinds East Community Development District, a local unit of special purpose government of the State of Florida hereinafter referred to as the 'Special District', and Neil Combee, Polk County Property Appraiser, a Constitutional Officer of the State of Florida, whose address is 255 North Wilson Ave., Bartow, FL 33830, hereinafter referred to as the 'Property Appraiser'. 1.    Section  http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0100-0199/0197/Sections/0197.3632.html Florida Statutes, provides that special assessments of non-ad valorem taxes levied by the Special District may be included in the assessment rolls of the County and collected in conjunction with ad valorem taxes as assessed by the Property Appraiser.  Pursuant to that option, the Property Appraiser and the Special District shall enter into an agreement providing for reimbursement to the Property Appraiser of administrative costs, including costs of inception and maintenance, incurred as a result of such inclusion.   2.    The parties herein agree that, for the 2025 tax year assessment roll, the Property Appraiser will include on the assessment rolls such special assessments as are certified to her by the Crosswinds East Community Development District.     3.    The term of this Agreement shall commence on January 1, 2025 or the date signed below, whichever is later, and shall run until December 31, 2025, the date of signature by the parties notwithstanding. This Agreement shall not automatically renew.                                                                                                               4.    The Special District shall meet all relevant requirements of Section javascript:void(window.open('http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0100-0199/0197/Sections/0197.3632.html','_blank')) & javascript:void(window.open('http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0190/Sections/0190.021.html%20%20','_blank')) Florida Statutes.                                                                                            5.    The Special District shall furnish the Property Appraiser with up-to-date data concerning its boundaries and proposed assessments, and other information as requested by the Property Appraiser to facilitate in administering the non-ad valorem assessment in question.   Specifically, if assessments will be included on the 2025 TRIM Notice, the Special District shall provide proposed assessments no later than Friday, July 11, 2025. The Special District’s assessments shall, as far as practicable, be uniform (e.g. one uniform assessment for maintenance, etc.) to facilitate the making of the assessments by the mass data techniques utilized by the Property Appraiser.                                                                                                                                                                              6.    The Special District shall certify to the Property Appraiser the Special District’s annual installment and levy no later than Monday, September 15, 2025. The Property Appraiser shall, using the information provided by the Special District, place the Special District’s non ad-valorem special assessments on properties within the district for inclusion on the 2025 tax roll.                                                                             7.    The Property Appraiser shall be compensated by the Special District for the administrative costs incurred in carrying out this Agreement at the rate of 1% of the amount levied on the TRIM Notice or if the TRIM Notice is not used, the rate shall be 1% of the amount levied on the 2025 tax roll. For the TRIM Notice, the Property Appraiser will require payment on or before Monday, September 15, 2025 for processing within the Property Appraiser budget year (October 1st – September 30th).                                                                                  8.    If the actual costs of performing the services under this agreement exceed the compensation provided for in Paragraph 7,  the  amount of compensation shall be the actual costs of performing the services under this agreement. 9.    If tax roll corrections are requested by the Special District, the Property Appraiser shall be compensated by the Special District for the administrative costs incurred at the rate of $5.00 for each tax roll correction exceeding ten (10) corrections per tax year.   The Special District shall indemnify and hold harmless, to the extent permitted by Florida law and without waiving its right of any applicable sovereign immunity, the Property Appraiser and all respective officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the Property Appraiser and all respective officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the negligent or intentional acts or omissions of the Special District or its employees, agents, servants, partners, principals, or subcontractors arising out of, relating to, or resulting from the performance of the Agreement. The Special District shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the Property Appraiser where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. EXECUTED By: ______________________________ Special District Representative ______________________________ Print name ______________________________ Title Date Neil Combee Polk County Property Appraiser By: SIGNATURE Neil Combee, Property Appraiser Phone 863-422-5207 | Fax 863-422-1816 135 W. Central Blvd Haines city Fl 33844 Email: Qty Unit TOTAL 9 Hr $350.00 $3,150.00 Total $3,150.00 The customer agrees, that by signing this proposal, it shall become a legal and binding contract and shall supersede any previous agreements, discussed or implied. The customer further agrees to all terms and conditions set forth within and shall be responsible for any/all court and/or attorney fees incurred by Prince and Sons, Inc.required to obtain collection for any portion of money owed for material and/or work performed by Prince and Sons Inc. Plywood will be in place to help prevent pool paver damage Accepted by:________________________ Date Accepted: _____________________ Submitted by : Scott Merrell Date Submitted: Nov 1, 2024 1-Nov-24 jblanco@gmscfl.com Joel Blanco 786-238-9473 Job Name / Location: Cutting back tree labor SUBMITTED TO: Baker Dairy Rd 200 S. F. Street Haines City, Florida 33844 Polk County License # 214815 Orlando,FL 32801 GMS Service The Grove At Cross Winds Proposal is for cutting back trees off of side walk