MINUTES OF MEETING CROSSWINDS EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Crosswinds East Community Development District was held Tuesday, February 4, 2025 at 10:15 a.m. at 346 E. Central Avenue, Winter Haven, Florida.

Present and constituting a quorum:

Lauren Schwenk via Zoom	Vice Chairperson
Jessica Spencer	Assistant Secretary
Bobbie Henley	Assistant Secretary
Lindsey Roden	Assistant Secretary

Also present were:

Jill Burns	District Manager, GMS
Roy Van Wyk	District Counsel, Kilinski Van Wyk
Rey Malave	District Engineer, Dewberry
Katie O’Rourke	GMS
Joel Blanco	Field Manager, GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order at 10:25 a.m. and called the roll. Three Board members were present constituting a quorum. Ms. Schwenk joined via Zoom.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no members of the public present and none joining via Zoom.

THIRD ORDER OF BUSINESS	Organizational Matters
Administration of Oaths of Office to Newly Elected Board Members (Bobbie Henley – Seat #3, Lindsey Roden – Seat #4, and Jessica Spencer – Seat #5)
Ms. Burns administered the oath of office to Bobbie Henley, Lindsey Roden, and Jessica Spencer.

Consideration of Resolution 2025-01 Canvassing and Certifying the Results of the Landowners’ Election
Ms. Burns stated this resolution outlines the three seats that were up for election as well as the terms that all three Supervisors were elected to.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, Resolution 2025-01 Canvassing and Certifying the Results of the Landowner’s Election, was approved.

Election of Officers
Consideration of Resolution 2025-02 Electing Officers
Ms. Burns stated previously Rennie Heath was Chairman, Lauren Schwenk was Vice Chairperson, and Lindsey Roden, Bobbie Henley, and Jessica Spencer were Assistant Secretaries along with George Flint. Jill Burns served as Secretary. The Board motioned to keep the same slate of officers.

On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in favor, Resolution 2025-02 Electing Officers as Slated Above, was approved.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the September 25,
2024 Board of Supervisors Meeting & November 5, 2024 Landowners’ Meeting
Ms. Burns presented the minutes from the September 24, 2024 Board of Supervisors meeting and the November 5, 2024 Landowner’s meeting. She asked for any questions, comments, or corrections. Mr. Van Wyk had changes that were incorporated into the minutes.

On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in favor, the Minutes of the September 25, 2024 Board of Supervisors Meeting and November 5, 2024 Landowners’ Meeting, were approved as amended.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-03
Authorizing the Publication of Legal Advertisements and Public Notices on a Publicly Accessible Website in Polk County

Ms. Burns noted that approval of this resolution will allow the District to utilize the Polk County website rather than the newspaper for the majority of their legal notices.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, Resolution 2025-03 Authorizing the Publication of Legal Advertisements and Public Notices on a Publicly Accessible Website in Polk County, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-04
Setting a Public Hearing on the Adoption of Amenity Policies and Rates
Ms. Burns stated that the policies and rates are included in the agenda package for review. The amenity facility is a couple of months out from opening so these need to be adopted. The public hearing is set for April 1st.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, Resolution 2025-04 Setting a Public Hearing on the Adoption of Amenity Policies and Rates, was approved.

SEVENTH ORDER OF BUSINESS	Consideration of 2025 Data Sharing and
Usage	Agreement	with	Polk	County Property Appraiser
Ms. Burns stated this is the annual renewal for the 2025 Data Sharing and Usage Agreement with Polk County Property Appraiser.

On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in favor, the 2025 Data Sharing and Usage Agreement with Polk County Property Appraiser, was approved.

EIGHTH ORDER OF BUSINESS	Consideration	of	2025	Contract
Agreement with Polk County Property Appraiser
Ms. Burns stated this is the general agreement for supplying the parcel ID’s.

On MOTION by Ms. Henley, seconded by Ms. Roden with all in favor, the 2025 Contract Agreement with Polk County Property Appraiser, was approved.

NINTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Van Wyk had nothing to report.

Engineer
Mr. Malave had nothing to report.

Field Manager’s Report
Mr. Blanco presented the Field Management Report on page 66 of the agenda package.

Consideration of Proposal for Trimming the Trees Bordering Walking Path in The Grove at Crosswinds
Mr. Blanco presented a proposal for trimming trees bordering the walking path in the Grove for $3,150. Ms. Burns noted that they did have money in the budget for this item.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, the Prince Proposal for Trimming the Trees Bordering Walking Path in The Grove at Crosswinds, was approved.

District Manager’s Report
Ms. Burns stated there will probably be amenity contracts for the April or May meeting for the Board to review.

Approval of Check Register
Ms. Burns presented the check register totaling $18,860,143.93 for review. She offered to answer any questions.

On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in favor, the Check Register totaling $18,860,143.93, was approved.

Balance Sheet and Income Statement
Ms. Burns noted financials are included in the agenda package for review. No action is required.

TENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

ELEVENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

TWELFTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary

Ms. Burns asked the Board for adjournment.

On MOTION by Ms. Spencer seconded by Ms. Roden with all in favor, the meeting was adjourned.

Chairman/Vice Chairman