MINUTES OF MEETING CROSSWINDS EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Crosswinds East Community Development District was held Tuesday, October 7, 2025, at 9:15 a.m. at 346 E. Central Ave., Winter Haven, Florida.

Present and constituting a quorum:

Lauren Schwenk by Zoom	Vice Chairman
Jessica Spencer	Assistant Secretary
Bobbie Shockley	Assistant Secretary
Lindsey Roden	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Meredith Hammock	District Counsel, Kilinski Van Wyk
Chace Arrington	District Engineer, Dewberry
Marshall Tindall	Field Manager, GMS

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order at 9:15 a.m. and called the roll. Three Board members were present in person constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no members of the public present, and none joining by Zoom. There being no comments, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Minutes of the August 5, 2025
Board of Supervisors Meeting
Ms. Burns presented the minutes from the August 5, 2025 Board of Supervisors meeting and asked for any questions, comments, or corrections. The Board had no changes to the minutes.

On MOTION by Ms. Shockley, seconded by Ms. Spencer, with all in favor, the Minutes of the August 5, 2025 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Consideration	and	Approval	of
Landscaping Services Request for Proposals Documentation & Published Notice of Request for Proposals (to be provided under separate cover)
Ms. Burns presented the landscaping services request for proposals documentation & published notice of request for proposals. The Board discussed and approved moving forward with the landscaping services RFP and publishing the notice since the contract now meets the threshold requiring a public RFP. The ad is expected to go out October 17, with a mandatory virtual pre-proposal meeting to follow, where Mr. Tindall will review requirements and answer questions. The deadline for questions is November 10, proposals are due November 21, with reviews planned for the first meeting in December. Maps of the included areas were provided, focusing on sections within the Boulevard that are ready, particularly the yellow-marked areas with a clear pattern. Other areas that are not yet developed or are just empty lots were intentionally excluded to avoid bidders having to guess, which often leads to inconsistent numbers. Those sections may be added later through an addendum.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, Landscaping Services Request for Proposals Documentation & Published Notice of Request for Proposals, was approved.

FIFTH ORDER OF BUSINESS	Ratification of Audit Services Engagement
Letter for Fiscal Year 2025 Audit
Ms. Burns presented the Audit Services Engagement Letter for the Fiscal Year 2025 audit. She noted this is the renewal of the previously awarded contract, with the 2025 amount not to exceed $5,800.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, the Audit Services Engagement Letter for Fiscal Year 2025 Audit, was ratified.

SIXTH ORDER OF BUSINESS	Presentation	of	Memo	Regarding	
	Amendments	to	District	Rules	of	
	Procedure				
Consideration of Resolution 2026-01 Setting a Public Hearing on the Adoption of Amended and Restated Rules of Procedure for the District
Ms. Burns presented Resolution 2026-01. She noted that this is essentially just setting the public hearing date for December 2nd.

On MOTION by Ms. Spencer, seconded by Ms. Shockley, with all in favor, Resolution 2026-01 Setting a Public Hearing on the Adoption of Amended and Restated Rules of Procedure for the District on December 2, 2025, was approved.

SEVENTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hammock reminded the Board about their standard ethics training.

Engineer
Consideration of Work Authorization 2026-1 from Dewberry for Fiscal Year 2026 District Engineering Services
Mr. Arrington presented their annual work authorization. He stated this is for approval of a budget based on time and materials; they’re estimating the budget for 2026 to be $15,000 plus other direct costs.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, the Work Authorization 2026-1 from Dewberry for Fiscal Year 2026 District Engineering Services, was approved.

Field Manager’s Report
Mr. Tindall noted that they received an update on landscaping progress, with overall conditions looking good, though the section along King Hill Drive continues to have some issues. A few plantings are struggling due to the sandy soil and steep slope, which affects moisture retention despite functioning irrigation. Mulch has been added to help, and the area will continue to be monitored. He noted that weeds remain a challenge with new plantings as soil disturbance encourages growth, but crews are actively maintaining and detailing beds to manage it. Some

plantings and crosslinks are being watched closely for stress. In addition, several facilities opened between this and the last meeting, with remaining ISP and remote access issues resolved.

Consideration of Proposals for Holiday Lighting
Festive Glow
Events Done Bright (to be provided under separate cover)
American Illuminations (to be provided under separate cover)
Mr. Tindall presented the proposals for holiday lighting, with the budget set at $10,000, though installation before the holidays will make staying within that amount unlikely. Several vendors were considered, with a focus on color-changing flood lights to illuminate the canopy of the palm trees, creating a festive red and green display for the holidays and a clean white glow year-round. American Illuminations, the lowest-cost vendor, did not provide photos ahead of the meeting but received positive references from other field managers for quick service and reliable maintenance. The Board indicated support for selecting American Illuminations based on cost and reputation.

On MOTION by Ms. Spencer, seconded by Ms. Shockley, with all in favor, the Proposals for Holiday Lighting from American Illuminations, was approved.

Consideration of Pond Maintenance Services Contract Annual Renewal
Mr. Tindall presented the Pond Maintenance Services Contract Annual Renewal. He stated this is a yearly formality, but he’s happy with the work done thus far. There were no issues or questions from the Board.

On MOTION by Ms. Spencer, seconded by Ms. Shockley, with all in favor, the Pond Maintenance Services Contract Annual Renewal, was approved.

Consideration of Proposal from Prince & Sons for Tree Replacement & Mulch Installation
Mr. Tindall presented the proposals for tree replacement and mulch installation. He stated that some of the trees had died, and it would cost $6,811 to replace them and mulch around the area as needed.

On MOTION by Ms. Shockley, seconded by Ms. Spencer, with all in favor, the Proposal from Prince & Sons for Tree Replacement & Mulch Installation, was approved.

District Manager’s Report
Approval of Check Register
Ms. Burns presented the check register and offered to answer any Board questions. There being no questions, there was a motion of approval.

On MOTION by Ms. Spencer, seconded by Ms. Roden with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Burns noted that the financial statements are included in the agenda package for Board review and that there was no action required. There were no questions from the Board.

EIGHTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

NINTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

TENTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary

Ms. Burns asked the Board for adjournment.

On MOTION by Ms. Shockley, seconded by Ms. Spencer, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman